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October 1, 2020
With 2021 around the corner, it’s hard to believe this extraordinary year is soon coming to an end. This year we’ve seen unparalleled risks and hazards that took us all by surprise, including a pandemic, one of the strongest hurricanes to hit the United States, in addition to horrific wildfires. With these high-stress events, it’s difficult to know what we can be sure of.
There is one thing we can count on though: health and safety must be a top priority to protect our team members and loved ones. We’ve learned many constructive lessons this year, and this is certainly one of the most crucial. With this in mind, it’s time we look to the future and begin planning and strategizing for 2021.
One of the most effective ways to ensure you’re prepared is to consider your safety program and whether or not it is truly allowing you to protect your team members, year after year. This can be done effectively with the help of a safety software solution which will effortlessly keep your team safer and stronger.
How? Let’s dive in:
1. A Software Solution Streamlines Communication
One of the most important ways to keep your team safe as we head into the new year, is by streamlining communication between team members. Whether you’re on one or multiple sites, a solid connection between the frontline and the boardroom is key to a strong safety culture.
Relying on a pen and paper system can create a disconnect where different teams feel separated from the rest of the organization. What’s worse is it may also delay how quickly hazards and risks are addressed and corrected. To top it all off, COVID-19 is still present and infecting many, posing an additional risk that safety professionals never had to account for before. Using pen and paper will increase the amount of touchpoints that are present between team members, increasing the chance of contracting COVID-19.
A digital safety system will alleviate these hurdles, as it makes communicating, submitting work, and reducing risks simple. Choosing a digital safety solution will allow workers to input data into the system with a few clicks, making it easily accessible to anyone who needs it. Forget wasting time finding the right person or going to a separate location to submit a form or report, as all documents are now at your fingertips and on the cloud, 24 hours a day. This also lowers the amount of possible touchpoints on a daily basis and reduces the risk of anything transferring from one site to the next.
By connecting team members across all parts of the business, you’ll find work can be completed much faster and issues will be solved on the spot.
2. A Software Solution Boosts Your ROI
You might be thinking trading a pen and paper system for a digital solution is extremely expensive, but you must consider your return on investment. Allow us to explain…
Poor insight into your safety program, due to an inefficient pen and paper system, will result in more incidents and injuries on-site as you are not able to properly account for all job hazards. This leads to higher injury frequency rates in addition to higher insurance claims. With front-line workers injured and off-site, time and money will be lost as current projects are delayed. Lack of visibility into worker training and certificates may also result in fines, as it is difficult to keep track of expiry and renewal dates using a pen and paper system.
A poor safety record will lower your standing within the market, as no one will want to work with an organization who cannot keep their workforce safe. What’s the solution? A digital system will help boost your safety maturity level, allowing you to bid on more lucrative projects.
We know it’s scary to let go of a system you’ve probably been using for years but trust us, the pay-off is worthwhile! For more information on boosting your ROI and convincing upper management of the value of taking this approach, check out our whitepaper on How to Demonstrate the ROI of Safety to C-Level Executives.
3. A Software Solution Grants 360 Visibility
The use of a digital solution will give you instant access to all aspects of your safety program, allowing you to easily spot trends and problem areas you can improve upon. With this crucial insight, you’ll be able to strengthen your safety culture and protect your team.
We know how hard it is to keep track of all documentation and forms when using a pen and paper system. It’s easy for different elements to fall through the cracks, as organizing everything quickly becomes a colossal task. Not only does this become a waste of time, but it soon pulls you away from your priorities as you get lost in administrative tasks. With a digital solution, you’ll be able to access documents in a flash, giving you more time to focus on more important elements.
A pen and paper system also makes it extremely difficult to properly slice and dice data, which ultimately allows you to improve your processes and strengthen your safety culture. Only when you have real-time visibility into your safety program, can you fix deficiencies and efficiently protect your team.
What It Comes Down To….
Pen and paper is not a long-term solution. Your 2021 plan needs to include technology and we want to help you move from pen and paper to a digital solution.
It is our mission to keep employees safe at all costs, which is why we’re offering 3-months free access to our eCompliance safety software! Not only will you be able to use our robust safety software solution to accomplish all of the above capabilities and more, but you’ll also have access to a dedicated safety coach who will help you with any and all of your safety needs! If you truly want to rise to the challenge in 2021 and efficiently keep your team safe, digital is the way forward.
It’s time to plan for a safer and stronger future. So, what are you waiting for?
Speak to one of our Safety Experts today.
New and Improved.
Try eCompliance for 3 months free!